Faculty of Arts and Sciences
66226BR
Job Summary
Reporting to the Director of Administration, the Assistant Director will oversee the administrative and financial functions of theMignone Center for Career Success (MCS) and the Lemann Program on Creativity and Entrepreneurship (LPCE).This will include budget oversight, financial transactions processing, Human Resource administration, and space allocation and improvement.
Position Description
Financialmanagement:Primarily responsible for all finances, including oversight ofdepartmentalbudget.
- Prepare and oversee annual office budget
- Approve all reimbursem*nts, payment requests/invoices
- Respond to periodic financial inquiries from Harvard College or FAS finance office
- Respond to annual stewardship inquiries from the Development office
- Oversee all payments, reconciliations, and journal transactions processed by department staff
- Provide budget guidance regularly and prepare directorsfor annual budget meeting
Human Resourcesmanagement:Primarily responsible for human resources processes including recruitment and on-boarding, payroll, training, conflict management, performance management, etc.
- In consultation with Directors and managers, may coordinate workflow for coordinators and other administrative support staff
- In partnership with hiring managers, facilitate recruitment for any open staff positions from requisition/posting to on-boarding
- Reconcile/track/oversee payroll and absences for staff
- Provide support, training, and conflict management as needed
- Communicate HR programs; staff award programs, summer youth hiring program, etc.
- Oversee performance management and goals process, provide training and support
- Oversee hiring, payroll, and management processes for student employees
Operations Management:Oversees all aspects of the office and allfacility,space,furniture, and equipment operations.
- Manage staff roles and responsibilities; PeopleSoft, HCOM, Aurora, HART, Midas
- Oversee any maintenance and/or work order requests
- Oversee communication of any facility or construction messages as needed
- In coordination with other administrators, oversee shared space such as kitchens, conference rooms, etc.
Administrative leadership:Serves as member of the senior staff and manages special projects and other duties as assigned.
- Provides advice and support for directoron key administrative issues including strategic management; personnel issues; andlong-termdepartment goals.
- Attends staff meetings and senior staff meetingswhen appropriate
- Participates in full range of office-wide events including open houses, professional development workshops, intra- and inter-department and college-wide meetings.
- Represents theofficeat OUE DA meetings and College DA meetings
- Propose and implement office processes and policies
Basic Qualifications
Bachelor's degree plus at least five years' experience in project management and/or administration.
Additional Qualifications and Skills
- Administrative experience in a University or non-profit setting strongly preferred.
- Demonstrated supervisory, financial, organizational, budgetary, and oral and written communication skills.
- HR experience preferred.
- Capacity to work with, and resolve conflict among, personnel with different personal and work styles essential.
- Experience using technology to improve workflow in office environment.
- Ability to set priorities, multi-task, and strong attention to detail.
- Capacity to function effectively in a collaborative office environment.
- Ability to develop innovative solutions to complex problems. Planning and project management skills essential.
- Ability to work independently as well as part of a team; ability to collaborate well with students, faculty and staff.
Work Format Details
This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- Tuition Reimbursem*nt: Program that provides 75% to 90% reimbursem*nt up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function
General Administration
Department Office Location
USA - MA - Cambridge
Job Code
359057 Admin Dept/Program Admin
Work Format
Hybrid (partially on-site, partially remote)
Sub-Unit
College
Salary Grade
057
Department
Office of Undergraduate Education
Union
00 - Non Union, Exempt or Temporary
Time Status
Full-time
Pre-Employment Screening
Education, Identity
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
